SMA will be modifying the Conference Coordinator position in 2008 to have a Conference Location Coordinator (currently held by Geralyn Franklin) and an On-Site Conference Coordinator.  The new On-Site Conference Coordinator position is a three-year, non-elected position, according to SMA Bylaws.  Therefore, we are soliciting nominations.

A committee of three SMA board members will be formed to make the selection from these nominations.  The nominating committee will apply the following criteria in selecting the candidate to fill this position: (1) qualifications specific to the position of SMA On-Site Conference Coordinator; and (2) reputation for conscientiousness and dependability.  You may nominate a colleague or self-nominate through the SMA website (www.southernmanagement.org/nominate).  The deadline for nominations is April 1.    

A detailed job description is listed below.

On-Site Conference Coordinator

1. Work with the Conference Location Coordinator and SMA officers to finalize conference locations.
   
2. Coordinate hotel and other conference-related arrangements with designated officers and hotel personnel.
   

1. Work with the Treasurer to ensure that hotel and related conference information is located on the conference website.
2. Work with the Coordinators of Sponsorships and Exhibitors to determine needs, etc.
3. Work with the Treasurer to ensure that conference registration setup is as needed.
4. Work with the Placement Director to ensure that placement setup is as needed.
5. Work with the Program Chair to schedule meeting rooms, determine meeting room setup, determine registration, exhibits, and placement arrangements, and make other conference arrangements. 
6. Work with the Program Chair-Elect and other designees to coordinate food and beverage arrangements and other setup arrangements. 
7. Confirm schedule for meeting rooms, meeting room setup, food and beverage, and audio/visual arrangements with hotel personnel.
   

3. Review all hotel and conference-related bills and submit them to Treasurer for payment.

If you have questions or need additional information, please contact Geralyn Franklin, SMA Conference Location Coordinator, at gfranklin@spadmin.usf.edu.